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| Ending the Paperwork Nightmare |
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| By Maria Gracia |
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With all of the paperwork flowing into our lives day after day,
it's easy for it to get out-of-control. Forms, memos, letters, catalogs,
mail, flyers and advertising are stacked in our In-Boxes day after
day. Leave it untouched for a day, and you've got yourself a paperwork
pile. Leave it untouched for a week or more, and you've got yourself
a paperwork nightmare!
Here are a few simple ideas to help end the nightmare and get it
under control:
1. BREAK IT DOWN. Break the job, of reducing your paperwork, into
smaller pieces. Instead of trying to organize ALL of your paperwork
at once, set a series of mini goals instead. For example, Day 1,
go through one pile; Day 2, go through your In-Box, and so on.
2. THE 4 D'S OF EFFECTIVE PAPER MANAGEMENT. Over 80% of the paper
most people have in their offices is either out-of-date or will
be of no further use to them. The 4 D's of Effective Paper Management
are: Do it, Delay it, Delegate it and Dump it. The Dump it solution
should not be taken lightly. A large percentage of the papers in
your office (except for legal or tax related documents), especially
the ones in boxes that haven't been looked at for years or months,
can probably be trashed.
3. DON'T LET IT PILE UP. If you hate filing, I'm guessing that one
of the primary reasons is because you are overwhelmed with your
current filing situation. If you only had 1 or 2 pieces of paper
to file, you likely wouldn't see the task as so daunting. Once your
office is organized and an effective filing system is in place,
filing will become an easier task. That is, as long as you file
on a daily or weekly basis.
4. GET HELP! It often helps to get a friend or organizer to give
you a hand. If a month goes by and you discover you haven't even
started yet, I suggest you get some help. |
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| by Maria Gracia - Get Organized Now! Want to get organized? Get
your FREE Get Organized Now! Idea-Pak, filled with tips and ideas
to help you organize your home, your office and your life, at the
Get Organized Now! Web site www.getorganizednow.com. |
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