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| The Four D's of Effective Paper Management |
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| By Maria Gracia |
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| A recent article that I came across in the Wall Street Journal reported
that the average U.S. executive loses six weeks per year retrieving
misplaced information from messy desks and files. The cost in salary
and lost productivity is enormous. Paperwork has been voted the
biggest burden for businesses. Time spent mishandling paper detracts
from the company's ability to service customers, increase sales,
and improve the bottom line. |
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It shouldn't ever take you more than 5 seconds to find a piece of
paper you need. If it does, then your office and file organization
needs an overhaul.
Start with the 4 D's of Effective Paper Management:
1. DO IT. This means that you perform the necessary items on this
piece of paper today. Once you've completed these items, the paper
should be filed, re-routed to someone else, or discarded.
2. DELAY IT. This means that further action needs to be taken on
this paper, but not right now. File it in a Reminder file or in
your file cabinet. If necessary, write a date and time on your calendar
when you'll be retrieving this paper for further action.
3. DELEGATE IT. This means that you immediately give this paper
to someone else, whether this person is someone in your company,
a client, vendor, or someone else you outsource to.
4. DUMP IT. This is the greatest one of them all. It's probably
safe to say that a huge percentage of the paper that enters your
office can be immediately discarded. |
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| by Maria Gracia - Get Organized Now! Want to get organized? Get
your FREE Get Organized Now! Idea-Pak, filled with tips and ideas
to help you organize your home, your office and your life, at the
Get Organized Now! Web site www.getorganizednow.com. |
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